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Annual General Meeting of the Botanical Society (BotSoc)
Notice is hereby given of the Annual General Meeting of the Botanical Society of South Africa (BotSoc) to be held electronically on Saturday, 3 July 2021 at 9:00am to start at 9:30am.
The AGM will be hosted from the Old Mutual Conference Centre in Kirstenbosch National Botanical Garden. A core team of council members and office-bearers will attend the meeting in person. BotSoc members are invited and encouraged to attend by Zoom.
Please note that due to the format of the meeting being hosted on the Zoom platform, there will be no physical attendance by members, considering the third wave of the COVID-19 pandemic.
Please forward questions to the scrutineer, Ms Annelie Esterhuyse, to email@example.com by latest 18 June 2021 at 9:00am to enable sufficient preparation for response at the meeting.
While members are not able to be present in person, you will be able to participate in the meeting via connecting to the Zoom link and vote if you have not submitted a proxy or postal voting form. Please explore some guidelines on how to connect via Zoom.
All notices will be posted in accordance with the BotSoc Constitution.
1. Opening of meeting
3. Confirmation of Quorum
4. Confirmation of the Minutes of the Annual General Meeting held on 29 August 2020 at Kirstenbosch
5. Chairperson’s Report
6. General Manager’s Report.
7. Treasurer’s Report and presentation of Annual Financial Statements for 2020/21 financial year.
8.1. Approval of Annual Financial Statements for 2020/21(On website 18 June 2021)
8.2. Proposed increase to membership subscription 1 April 2022/23 of 7%
8.3. Proposed suspension of the loyalty discounts on membership fees
8.4. Election of the:
8.4.3. Other Council members
8.5. Approval of the appointment of the Independent Auditor, Ms Annelie Esterhuyse, Lucas Chartered Accountants.
8.6. Membership and fees
8.7. Any other resolutions proposed in terms of Paragraph 18.104.22.168 of the Constitution
(Resolutions closed on 18 June and relevant matters placed on the Postal and Proxy Vote Forms)
9. Other Matters
9.1 Support of Edith Stephens Wetlands Park (Keith Gottschalk)
9.2 BotSoc support of the Tree Atlas project (Eugene Moll)
9.3 Motivation to appoint Auditors (Shaun Schneier)
9.4 Revision of membership categories (Louise Rehbock)
9.5 Memorial to honour John Winter (John van der Linde & Dorothy Malan)
9.6 Promote diversity of people at Kirstenbosch (Angela Andrews)
10. Vote of thanks to outgoing Council member(s)
We value your active participation in BotSoc affairs and look forward to seeing you at the online AGM on 3 July.
POSTAL VOTE FORM
PROXY VOTE FORM
BOTSOC AGM 2021
NOMINATIONS OPENED 1 APRIL 2021
RESOLUTION SUBMISSIONS OPENED
– NOTICE OF THE AGM AGENDA
– COUNCIL NOMINATIONS CLOSED
– NOMINEES’ CVS AVAILABLE ON THE WEBSITE FOR MEMBERS TO CONSIDER
RESOLUTION SUBMISSIONS CLOSED
POSTAL/PROXY VOTES OPEN
DOCUMENTS FOR VOTE CONSIDERATION WILL BE LOADED ON THE WEBSITE AND EMAILED TO MEMBERS ON 18 JUNE 2021:
– ANNUAL FINANCIAL STATEMENTS
– MINUTES OF THE AGM 2020
– RESOLUTIONS RECEIVED FOR VOTING
POSTAL/PROXY VOTES CLOSE 09:00
ANNUAL GENERAL MEETING OF THE BOTANICAL SOCIETY (BOTSOC)
09:00 FOR 9:30AM
IMPORTANT DOCUMENTS 2021
ANNUAL FINANCIAL STATEMENTS
Motivation for Reappointment of Current Auditor
The treasurer is in favour of the reappointment of Annelie Esterhuyse as the auditor of the Botanical Society of South Africa for the financial year ending 31 March 2022. Annelie has excellent insight into the group as well as legacy knowledge of the affairs of BotSoc that predates most of the current staff and Council members. Annelie has a no-nonsense, pragmatic approach and is professional and helpful in all her dealings with the organisation. We found Annelie to be flexible, responsive and always willing to explore solutions to queries we had in my dealings with her. Annelie was also willing to accommodate our significantly tighter timelines this year and met our deadlines relatively comfortably. We have no hesitancy in recommending her reappointment for another year.
AGM DOCUMENTS 2020
Minutes of the 2020 AGM
General Manager’s Report
2020 Summary Report
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