Know, grow, protect and enjoy South Africa's indigenous plants

Annual General Meeting of the Botanical Society (BotSoc)

Notice is hereby given of the Annual General Meeting of the Botanical Society of South Africa (BotSoc) to be held electronically on Saturday, 3 July 2021 at 9:00am to start at 9:30am.

The AGM will be hosted from the Old Mutual Conference Centre in Kirstenbosch National Botanical Garden. A core team of council members and office-bearers will attend the meeting in person. BotSoc members are invited and encouraged to attend by Zoom.

Please note that due to the format of the meeting being hosted on the Zoom platform, there will be no physical attendance by members, considering the third wave of the COVID-19 pandemic.

Please forward questions to the scrutineer, Ms Annelie Esterhuyse, to botsocagm2021@gmail.com by latest 18 June 2021 at 9:00am to enable sufficient preparation for response at the meeting.

While members are not able to be present in person, you will be able to participate in the meeting via connecting to the Zoom link and vote if you have not submitted a proxy or postal voting form. Please explore some guidelines on how to connect via Zoom. 

All notices will be posted in accordance with the BotSoc Constitution.

  AGENDA

1. Opening of meeting
2. Apologies
3. Confirmation of Quorum
4. Confirmation of the Minutes of the Annual General Meeting held on 29 August             2020 at Kirstenbosch
5. Chairperson’s Report
6. General Manager’s Report.
7. Treasurer’s Report and presentation of Annual Financial Statements for 2020/21          financial year.
8. Resolutions:
     8.1. Approval of Annual Financial Statements for 2020/21(On website 18 June 2021)
     8.2. Proposed increase to membership subscription 1 April 2022/23 of 7%
     8.3. Proposed suspension of the loyalty discounts on membership fees
     8.4. Election of the:
             8.4.1. Chairperson
                       Bongani Mnisi
                       Frank Webb
             8.4.2. Treasurer
                       Murray Barnetson
             8.4.3. Other Council members
                       Michele Hofmeyr
                       Keith Kirsten
                       Michael Lawrence
                       Kyra Lunderstedt
                       Kevin McCann
                       Bongani Mnisi
                       Marinda Nel
                       Charles Stirton
                       Frank Webb

8.5. Approval of the appointment of the Independent Auditor, Ms Annelie                             Esterhuyse, Lucas Chartered Accountants.
8.6. Membership and fees
8.7. Any other resolutions proposed in terms of Paragraph 27.1.6.7 of the Constitution
      (Resolutions closed on 18 June and relevant matters placed on the Postal and               Proxy Vote Forms)
9. Other Matters
    9.1 Support of Edith Stephens Wetlands Park (Keith Gottschalk)
    9.2 BotSoc support of the Tree Atlas project (Eugene Moll)
    9.3 Motivation to appoint Auditors (Shaun Schneier)
    9.4 Revision of membership categories (Louise Rehbock)
    9.5 Memorial to honour John Winter (John van der Linde & Dorothy Malan)
    9.6 Promote diversity of people at Kirstenbosch (Angela Andrews)

10. Vote of thanks to outgoing Council member(s)
11. Closure

 We value your active participation in BotSoc affairs and look forward to seeing you at the online AGM on 3 July.

BOTSOC AGM 2021

Day(s)

:

Hour(s)

:

Minute(s)

:

Second(s)

IMPORTANT DATES
 

6 APRIL
NOMINATIONS OPENED 1 APRIL 2021

1 JUNE
RESOLUTION SUBMISSIONS OPENED

11 JUNE
– NOTICE OF THE AGM AGENDA
– COUNCIL NOMINATIONS CLOSED
– NOMINEES’ CVS AVAILABLE ON THE WEBSITE FOR MEMBERS TO CONSIDER

18 JUNE
RESOLUTION SUBMISSIONS CLOSED
POSTAL/PROXY VOTES OPEN

DOCUMENTS FOR VOTE CONSIDERATION WILL BE LOADED ON THE WEBSITE AND EMAILED TO MEMBERS ON 18 JUNE 2021:

– ANNUAL FINANCIAL STATEMENTS
– MINUTES OF THE AGM 2020
– RESOLUTIONS RECEIVED FOR VOTING

2 JULY
POSTAL/PROXY VOTES CLOSE 09:00

3 JULY
ANNUAL GENERAL MEETING OF THE BOTANICAL SOCIETY (BOTSOC)
09:00 FOR 9:30AM

IMPORTANT DOCUMENTS 2021

ANNUAL FINANCIAL STATEMENTS

Motivation for Reappointment of Current Auditor

The treasurer is in favour of the reappointment of Annelie Esterhuyse as the auditor of the Botanical Society of South Africa for the financial year ending 31 March 2022. Annelie has excellent insight into the group as well as legacy knowledge of the affairs of BotSoc that predates most of the current staff and Council members. Annelie has a no-nonsense, pragmatic approach and is professional and helpful in all her dealings with the organisation. We found Annelie to be flexible, responsive and always willing to explore solutions to queries we had in my dealings with her. Annelie was also willing to accommodate our significantly tighter timelines this year and met our deadlines relatively comfortably. We have no hesitancy in recommending her reappointment for another year.

AGM DOCUMENTS 2020

Minutes of the 2020 AGM

Chairperson’s Report

Treasurer’S REPORT

General Manager’s Report

2020 Summary Report

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