Know, grow, protect and enjoy South Africa's indigenous plants
2026 AGM Announcements |
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Annual General Meeting
Day(s)
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Hour(s)
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Minute(s)
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Second(s)
Notice BOT SOC AGM 2026 |
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SGM
Date: 15 August 2026
Time: 08:30 for 09:00 – 10:00am
Venue: Online via Zoom
AGM
Date: 15 August 2026
Time: 10:15 for 10:30 – 12:30
Venue: Online via Zoom
Dear valued BOT SOC™ member,
Notice is hereby given of the Special General Meeting (SGM) of the Botanical Society of South Africa (BOT SOC) to be hosted online on Saturday 15 August 2026 at 08:30am to start at 9:00am until 10:00am. This will be followed by the AGM to start at 10:30 am to 12:30pm.
The 2026 AGM will be hosted online in accordance with 27.7.1 of the National Constitution. The Zoom link will be provided on our website and via email on 31 July 2026.
Council has decided on hosting an online Zoom SGM and AGM to ensure maximum reach nationally and internationally, and to minimize expenditure associated with having a hybrid or in person SGM and AGM. This is based on the current circumstances and the financial austerity measures aimed at securing the sustainability of the organization.
Online voting will be available for those members present in the Zoom meeting that have not submitted a Proxy or Vote form via email or physical submission at our BOT SOC SA office.
Members participating via Zoom are invited to log on between 08:30am and 09:00am as this will allow the meeting to start on time, at 09:00am and enable members to orientate themselves on Zoom, as well as with the online polling process if votes have not been submitted at the BOT SOC SA office, Gate 2, at the Kirstenbosch National Botanical Garden. Please explore the guidelines BOT SOC SGM/AGM zoom guide 2026.pdf on how to connect via Zoom to ensure your full participation.
Please forward questions to the Independent Auditor, Ms Annelie Esterhuyse, to botsocagm20260815@gmail.com by latest 07 August 2026 to enable sufficient preparation for response at the meeting.
We hope to cover important BOT SOC business on the day but most importantly also share the achievements and future plans of the Society covering our dynamic and unique footprint nationwide with you.
AGENDA
- Opening of meeting
- Apologies
- Confirmation of Quorum
- Chairperson’s Report: (Frank Webb)
- Chief Executive Officer’s Report (Antonia de Barros)
- Treasurer’s Report and presentation of Annual Financial Statements for the 2025/26 financial year. (Grant Morrison)
- Appointment of Independent Auditor 2026/27
- Q&A session
- Orientation for online voting process
- Resolutions as per the national Constitution
Resolution 1: Confirmation of the Minutes of the Annual General Meeting held via Zoom on 30 August 2025
Resolution 2: Approval of Annual Financial Statements for 2025/2026
Resolution 3: Appointment of the Independent Auditor 2026/27
Resolution 4: Extension to current Council member service terms by 1 year
Approval for the extension of current Council member Frank Webb’s term to be extended by one (1) year for the period 15 August 2026 until next AGM 2027 only.
Resolution 5: Election of the Council: Orientation on online election process for Council members:
Chairperson
Treasurer
Seven Ordinary Council members
(Maximum of 9 Council members including Chairperson & Treasurer Clause 18.1.1)
Preliminary unaudited results of the online voting will be shared.
- Resolutions proposed by members proposed in terms of Paragraph 27.1.6.7 of the Constitution.
Notes:
- Voting and Proxy forms will be emailed and upload on 31 July 2026
- Member Resolutions received will be placed on the Vote and Proxy Vote Forms.
Please note that the deadline for submission of any proposed Resolutions is 31 July 2026. These must be submitted to the Independent Auditor, Ms Annelie Esterhuyse to botsocagm20260815@gmail.com to enable the necessary preparation. We look forward to a fruitful AGM with representation from all of our national branches towards growing an even more impactful BOT SOC plant community.
Yours sincerely,
Botanical Society of South Africa
Please diarise these important AGM process dates:
- Call for Council Nominations opened 17 May
- Call for Council Nominations closed 24 July at 10:00 am
- Nominees’ CVs and photographs will be published on the website by 24 July
- Notice of SGM and Resolutions sent 16 July
- Notice of AGM and Agenda with Background for Council’s proposed Resolutions for consideration sent 24 July
- Resolutions submissions close 31 July at 10 am
- Questions submission open 31 July
- Questions close 7 August at 10 am
- AGM/SGM Vote/Proxy votes open 31 July
- AGM/SGM Vote/Proxy votes close 14 August at 10:00 am
- SGM Saturday 15 August 08:30 for 09:00
- AGM Saturday 15 August 10:15 for 10:30 am
CLICK TO DOWNLOAD THE
COUNCIL NOMINEE CV’S
Bradley Bergh
HEDWIG SLABIG
Michael Brunke
ROB SOUTTER
BENEKE
DE WET
Frank Webb
Nicole Loebenberg
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Albany
Algoa
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KZN Inland
Limpopo
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Notice
From 1 March 2026, our office located inside Kirstenbosch National Botanical Garden (through Gate 2) will be open to assist members on Tuesdays only (08:00 – 16:00).
